Konica Minolta eCopy software is an open, flexible solution that converts information on paper into secure digital documents that keep pace with high-speed Internet-based workflow.

 Download: Product Brochure eCopy software rapidly integrates paper-based documents into your existing business processes and enterprise applications. You can count on Konica Minolta and eCopy software to help you easily access, modify, distribute and share information faster and better than by using costly overnight couriers or sending faxes that can't match the quality of your original.

• Makes electronic document distribution immediately accessible to virtually every office worker.
• Lets you scan paper documents into electronic format for integration into the applications that run and support your business.
• Eliminates the need to fill out labels, stuff envelopes and rush to meet outgoing messenger pickup deadlines for overnight delivery.
• Replaces time-consuming, low-quality fax transmissions and does away with the process of entering paper-based data into enterprise content management systems.
• e-Copy software makes it easy to scan a document, select a recipient, add a subject line and cover note and transmit a copy over your corporate network or via the Internet.

Unity Desktop Professional Unity Desktop Professional is the desktop document management solution that provides all the scanning, organizing, and search and archival features you need to manage your desktop more efficiently

Download: Product Brochure Unity Desktop Professional is a powerful desktop document management solution for creating and converting PDF files, assembling PDF documents, performing OCR (Optical Character Recognition), annotating files and editing images. It provides a user-friendly communications interface between your bizhub multifunctional device and your desktop applications -- including enterprise document management and content management systems.

With Unity Desktop Professional, you can join the millions of users who count on Konica Minolta to bring paper files into their workflow faster using this comprehensive desktop document management solution.

• Lets you leverage the power of award-winning PaperPort Pro document management software and OmniPage Pro OCR software customized for your bizhub MFP.
• Creates PDF files from any of your applications and lets you assemble custom PDF documents with drag-and-drop speed and simplicity.
• Instantly converts paper documents and PDF files into usable Microsoft® Office documents you can edit.
• Scans and converts documents into XML, PDF, TIFF and other formats according to the needs of your application.
• Makes it easy to create searchable PDF files, locate any document you've ever scanned, file electronic forms, share documents via Email and much more.

workflow and document management

Accomplish more than you ever thought possible with the Sharp scan-enabled workgroup document system MFPs. With award-winning ImageSEND™ technology, busy offices and workgroups can adopt a truly digital workflow—and communicate more efficiently. The entire Sharp workgroup document system line offers consistent ease of use across its network scanning product line.

Designed to facilitate document distribution, scalable software applications from Sharp include integrated document management software, Sharpdesk®. With ImageSEND and Sharpdesk software, you can leverage your workgroup document system investment by extending its capabilities from the control panel to the desktop—making it easier than ever to get the job done.

The Sharp lineup of Workflow and Document Management applications enables companies to organize and efficiently manage the flow of information, both internally and externally. Many of the software applications offer added security that helps prevent unauthorized access to your confidential or protected information. These tools help reduce filing and distribution costs, provide secure access to information, improve operating efficiencies and aid in compliance with government regulations.

For those that customers seeking integration with a broader set of document and workflow applications, Sharp MFPs are compatible and/or integrated with a wide variety of software applications, available through the members of the Sharp Partner Program.

We offer the following Workflow and Document Management Software Products:

Sharp ImageSEND™
With the award winning Sharp ImageSEND technology our workgroup document systems connect people and ideas by streamlining business communications, optimizing document workflow efficiency and increasing productivity. ImageSEND technology integrates scanning and faxing into one convenient function. With one touch access, you can send a scanned document to any of the following destination types; Send to Email, Send to FTP, Send to Internet Fax (I-Fax), Send to Desktop, Send to Fax and Send to Group. The ImageSEND Send to Group function allows you to simultaneously send scanned documents to up to 300 E-mail, Fax and I-Fax destinations. Scanned documents sent to a desktop can automatically open in a desktop application such as Word or Excel.

ImageSEND technology not only increases document workflow efficiency, it optimizes network administration. With ImageSEND technology your IT administrator uses tools located on a Web browser-based document system Home Page to create and manage senders and destinations from any computer. Once set up on the Home Page, each sender and destination appear as a "one-touch" key on the control panel of your Sharp workgroup document system. ImageSEND can store up to 500 destination addresses. ImageSEND includes 10 user licenses of Sharpdesk® software to further automate your document distribution process.

Sharp multifunction document systems with ImageSEND technology help eliminate the need for separate office equipment like desktop scanners and dedicated fax machines.

• Distribute documents quickly and easily
• Store and retrieve documents quickly
• Utilize contents of stored documents for other purposes
• Reduce overnight mail costs
• Reduce the need for filing cabinets and associated cost for office space

• One-step installation
• Flexible group-broadcasting
• Optical Character Recognition (OCR)—image to text conversion
• Device administration through a Web browser
• User Authentication
• LDAP Integration
• Send to:
• Email
• FTP
• I-Fax
• Desktop
• Fax
• Group

Whether from customizable assist lists or entering information on the fly, the Sharp Application Communication and Application Integration Module (MX-AMX2 and MX-AMX1, respectively) are flexible and enable your MFP to utilize Document Application so you can control your document workflow right from your multifunction document system’s touch-screen panel, thereby automating tasks that once took several steps.

The Application Modules are available on Sharp MFPs from 23-110 PPM.

The Application Communications Module is key to integrating a wide range of powerful Document applications offered by Sharp Partner Program Members to create an advanced document solution environment.

Note: The Application Modules require that scanning be enabled.

• Take control of document workflow right from the touch-screen panel
• Automate tasks that once took several steps
• Streamline workflow and business processes
• Simple linkage to Sharp application products
• Simple linkage to enterprise software
• Increase efficiency of communications

Sharpdesk software is an easy to use desktop-based, personal document management application that lets users browse, edit, search, compose, process and forward scanned and native electronic documents. It enables the creation and distribution of proposals, reports and more with the ease of drag and drop operation. Simply drag and drop your files onto Sharpdesk software’s work area and you'll be able to browse through them in a single window. Each file type can be displayed as a thumbnail for quick visual location and identification of a document. Over 200 types of files, such as Excel, Word, PowerPoint, TIFF, JPEG and BMP, are supported.

The powerful search function of Sharpdesk software lets you quickly find documents by searching full text and utilizing metadata fields including image PDF and TIF files. The full text search utility yields results in thumbnails with a summary for faster recognition of the correct file.

With Sharpdesk Composer, you can combine different file types (image, PDF, MS Office files, etc) into a single document through simple drag-and-drop operation. The 'Convert by OCR' function on the Sharpdesk Output Zone provides the ability to convert image files and image PDFs into searchable PDFs and various MS Office file formats to edit content.

An annotation function in Sharpdesk Imaging provides a range of useful editing tools, including text, labels and stamps, allowing network users to review and proofread documents without overwriting original files and the need to print hard copies.

Sharpdesk software is included with the embedded Network Scanning in Sharp multifunction document systems and FO-DC series devices, allowing you to scan paper documents, forward them or even convert them into editable digital files.

• Save time and steps, and leverage your Sharp MFP investment by providing easy to use scanning directly to your desktop
• Search results with thumbnail, filename and keyword for fast and easy recognition
• Composing makes document assembly easy
• Compressing saves memory space and provides faster network communications
• Administration is more efficient and IT involvement minimized with automatic device discovery and IP address synchronization to keep you productive

• Intuitive design with thumbnail file viewing
• Index utilizing metadata fields and search files including TIF and image PDF to find content within an image
• Combine, split and rotate image files for proper presentation and printing
• Imaging editor for modifying image documents
• Compress PDF files for improved communications bandwidth or to increase storage capacity
• Document Composer for assembling a document from various file types and printing
• New, more powerful and accurate OCR engine converts scanned documents into editable text with better accuracy and format retention for image text conversion
• Simple, wizard-based client installation
• Sharpdesk software is available in seven languages; the OCR function supports over 35 languages
• Create personal scan profiles to add processing options like Convert by OCR to perform on-the-fly when scanning to desktop Automatically discover and connect to Sharp MFPs on network for scanning to desktop
• Tight integration with Sharp MFPs and metadata capabilities for easy and fast scanning directly to your desktop
• Supports Dynamic Host Configuration Protocol environments where IP address is assigned to the MFP each time it is connected to the network
• Provides peer-to-peer scanning (no server required) eliminating multiple possible points of failure
• Secure communications (SSL) for Sharp multifunction document system setup (MX series)

Specifications and information subject to change without notice

Download: Product Brochure Increase operating efficiency by integrating paper documents into your electronic workflow. Coupled with Sharp multifunction peripherals, eCopy ShareScan Suite software transforms paper documents into information that easily integrates with business applications.

Complementing the Sharp award-winning ImageSEND technology, eCopy ShareScan Suite software offers a dynamic touch screen user interface with document preview, address integration, and other workflow enhancing features including scan and mail, scan and fax, and scan to desktop. eCopy Desktop™ software is user friendly and enables you to create PDFs by combining documents from different sources. You can also perform markups or annotations, sign documents electronically, then integrate them with your network fax and document management systems.

With eCopy Quick Connect you can create custom "scan to" buttons, automating workflow for scanned documents. In addition, eCopy Connectors offer native integration with a wide variety of enterprise software applications to help you maximize the return on your IT investment.

The eCopy ShareScan Suite and Sharp MFPs help to improve overall business operations as well as streamline IT administration.

• Integrate paper documents with existing enterprise applications
• Send paper documents electronically and securely
• Dynamic user interface displays unique user permission and preferences at the Sharp MFP
• Integrated freestanding touch screen with tilt swivel keyboard

• Configure multiple devices from one central location to Configure
• Sharp MFPs with unique department requirements
• Microsoft-centric admin model via Microsoft Management Console MMC)
• Lower total cost of ownership
• Administrators can manage connector profiles for multiple eCopy Scan Stations from an administrative workstation anywhere on the network
• The eCopy ShareScan suite enables connections into fax, e-mail, and document management applications (add-on connectors only) from the device
• Create custom "scan to" buttons using the eCopy Quick Connect feature
• Reduce file size of color documents by more than 99% of the original size with eCopy Xpert Compression Technology
• Easily transmit files across a network, digitally store and print with superb text and image quality

• Preview screen for verification of image quality in either color or black and white
• Create searchable text of scanned paper documents using the OCR capability
• Routing rules can be set at the Administration Console for one-step distribution

• Integrates seamlessly with corporate e-mail address books including Microsoft Outlook/Exchange and Lotus Notes
• The Session Log-on retains authentication information for the entire session without prompting the user to enter credentials for each connector
• Configure scan and mail connectors to send e-mail to authenticated user only
• Print to eCopy Desktop Toolbar button for Microsoft Office to quickly create high quality PDFs
• Tighter integration with MS SQL and Access databases improves the integrity of metadata
• Configure and display scanner settings such as DPI, paper size and color depth by connector

• Provide document security using password protection with 128-bit encryption for distributing and storing scanned images
• Capture the name of scanned documents and add them to the log file to increase audit trail capabilities with eCopy Activity Tracking
• Enable users to capitalize on standard document password settings for Adobe PDF documents at the device with PDF Security

• Integrated, free standing touch screen with easy to read icons for destination options, keyboard and PC that connect easily to your Sharp MFP
• Supports both color and black and white scanning

• Powerful set of document workflow tools enabling users to create PDFs in seconds, combine documents from different sources, perform markups or annotations, sign documents electronically and integrate scanned documents with e-mail, fax, and document management systems from their desktop
• Compatible with most network fax, e-mail, and ODMA-compliant document management applications
• Ten licenses ship with the standard product, additional licenses may be purchased

An eCopy software-enabled Sharp MFP provides direct integration to a multitude of back-end applications via eCopy Connectors and eCopy Services. They complement existing software and hardware investments, maximize functionality, and provide a quick return on investment (ROI).

eCopy Connectors provide direct integration between an eCopy software-enabled Sharp MFP and applications, like e-mail, document management systems, fax servers, enterprise software applications, etc.

eCopy Services help organizations recoup the costs associated with scanning paper documents as well as track documents by number rather than by name.

With eCopy software, integrating Sharp MFPs into existing enterprise workflows is simple with Core Connectors* that are bundled with the base product:

• EMC® Documentum Content Server® - paper documents can be scanned at an eCopy-enabled MFP and sent into an EMC Documentum Repository for storage and ongoing document lifecycle management
• Interwoven Worksite – paper documents scanned at an eCopy-enabled MFP are easily converted into electronic images that can then be stored in the desired workspaces and folders within Interwoven WorkSite
• Microsoft SharePoint**— send documents to SharePoint repositories for storage and ongoing document lifecycle management, allowing the user to create Web sites for information sharing and document collaboration
• Open Text Livelink ECM-eDOCS DM™ - paper documents can be scanned directly into eDOCS DM or Hummingbird Enterprise™ DM repositories from the eCopy-enabled MFP
• Open Text Livelink ECM - scan documents directly into Livelink ECM to ensure business content from across the enterprise is protected and kept in check with established internal policies, and industry/regulatory compliance mandates
• Scan to Desktop—delivers scanned documents to the desktop via a personal Scan Inbox or Windows home directory
• Scan and Fax—sends scanned documents using a company's existing network fax server through integration with fax servers and services
• Scan and Mail—delivers scanned documents using a company's existing e-mail system through integrations with Lotus Notes and Microsoft Exchange
• Scan to Printer—sends scanned documents to a remote printer anywhere on the network
• eCopy Quick Connect— provides the ability to create custom "scan to" buttons for administrators and users to easily automate scanned documents workflow
• Services
• Bates Numbering - enables legal and medical professionals to automatically place identifying stamps on document images as they are scanned at the MFP
• Cost Recovery - works with a company's existing cost recovery system to track, manage, and assign costs associated with scanning, faxing, printing, at the MFP

**The eCopy Connector for Microsoft SharePoint uses the Microsoft .NET framework to communicate with SharePoint products and technologies. Version 1.1 or later of the framework must be installed on the ScanStation PC for the Connector to work properly. The latest version of the .NET framework can be downloaded free of charge at http://www.microsoft.com.